Elevating AI Prompting for Results

AI Suitability Matrix

Should I Use AI? — A scored decision tool for any process

Current Score 0 / 9

Step 1 — Score Each Criterion  ·  1 = Yes  ·  0 = No

1
Task is repetitive or time-consuming
The same steps happen over and over, or it eats up significant time each occurrence
2
Involves data analysis
The process requires sorting, summarizing, finding patterns, or interpreting information
3
Personalization is beneficial
Tailoring the output to individual users, contexts, or preferences would add value
4
Getting a quick first draft or prototype would save real time
Speed to a first version matters here — waiting on a starting point slows everything down
5
Existing tools are insufficient
Current software, templates, or workflows aren't solving the problem adequately
6
The people this process serves would benefit from faster or more consistent outputs
Those on the receiving end — employees, customers, learners — would notice a meaningful improvement
7
We've reviewed the ethical risks and AI is appropriate here
Privacy, bias, data security, and accountability concerns have been considered — and using AI is appropriate for this process
8
Consistent rules or steps are enough — deep expertise isn't required
The task is pattern-based or rule-following enough that AI can handle it reliably without specialist intuition
9
Type a criterion specific to your process or organization
10
Type a criterion specific to your process or organization

What to explore next

    Step 2 — Find the Right Automation

    Tell Us a Bit More

    Answer a few quick questions and we'll recommend specific automation approaches — matched to your process, your situation, and the AI tool you're using.

    1 What best describes what this process involves?

    ✍️
    Creating content
    Drafts, reports, emails, training materials
    📊
    Analyzing data
    Sorting, summarizing, finding patterns
    💬
    Communicating
    Sending the same info repeatedly
    ✅
    Reviewing / deciding
    Approvals, evaluations, decisions
    🗂️
    Gathering info
    Collecting from multiple sources
    🔧
    Something else
    A mix, or a different type

    2 Where does most of this process happen today?

    📧
    Email
    Outlook or Gmail
    📈
    Spreadsheets
    Excel or Google Sheets
    📄
    Documents
    Word, Google Docs, or similar
    🖥️
    A specific app
    LMS, CRM, HRIS, etc.
    🗣️
    Meetings / verbal
    In-person or video calls
    🔀
    Multiple places
    No single tool or system

    3 What's the biggest pain point right now?

    ⏱️
    It takes too long
    Too much time per occurrence
    🎯
    Inconsistent results
    Output varies too much
    📦
    Doesn't scale
    More volume = more problems
    ⭐
    Quality gaps
    Output isn't where it needs to be
    🧠
    Requires too much expertise
    Only certain people can do it

    4 Which AI tool are you working with?

    🤖
    ChatGPT
    OpenAI
    ⚡
    Claude
    Anthropic
    💎
    Gemini
    Google
    🪟
    Copilot
    Microsoft
    🔍
    Perplexity
    Perplexity AI
    ✨
    Other / Unsure
    Or exploring options

    Automation Recommendations

    Based on the Decision Matrix worksheet by Michelle Lentz — Elevating AI Prompting for Results